The ABC’s of FERPA: What Faculty / Staff Should Know

What All College Personnel Should Know About FERPA

Wallace State Community College

Hanceville, AL

(Family Educational Rights And Privacy Act of 1974)

<div id="s16" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:59px;top:17px;width:581px;height:90px"> <div id="s16_t" class="sg" style="z-index:2;left:0px;top:-3px;width:582px;height:109px" ><div><p para="{al:2}"><span data-textwidth="508.40" class="sg nowrap f1" style="z-index:2;color:#0070C0;font-weight:bold; font-size:178%; left:40.61px;top:13.99px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Family Educational Rights And Privacy </span></span><span data-textwidth="279.28" class="sg nowrap f1" style="z-index:3;color:#0070C0;font-weight:bold; font-size:178%; left:151.51px;top:52.39px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Act of 1974 </span><span style="color:#002060;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">- Defined</span></span></span></p></div></div></div> <div id="s17" class="sg" data-sgid="Slide Number Placeholder 8" data-valign = "middle" data-pointer-events = "none" style="z-index:2;left:515px;top:499px;width:168px;height:29px"> <div id="s17_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="6.12" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:155.40px;top:9.01px;">2</span></p></div></div></div> <div id="s18" class="sg" data-sgid="Rectangle 3" data-valign = "top" data-pointer-events = "none" style="z-index:3;left:59px;top:125px;width:582px;height:345px"> <div id="s18_t" class="sg" style="z-index:2;left:-11px;top:-8px;width:594px;height:353px" ><div><p para="{spbf:6.00}"><span data-textwidth="508.65" class="sg nowrap f3" style="z-index:2;font-size:178%; left:19.71px;top:15.72px;">“<span class="f2" style="position:relative;bottom:-1px;">A </span><span class="f2" style="color:#0070C0;position:relative;bottom:-1px;">Federal Law </span><span class="f2" style="position:relative;bottom:-1px;">designed to protect the</span></span></p><p para="{spbf:6.00}"><span data-textwidth="531.93" class="sg nowrap f2" style="z-index:6;color:#558ED5;font-size:178%; left:19.71px;top:60.53px;">privacy<span style="color:#000000;"> of education records, to establish</span></span></p><p para="{spbf:6.00}"><span data-textwidth="551.61" class="sg nowrap f2" style="z-index:8;font-size:178%; left:19.71px;top:104.94px;">the <span style="color:#0070C0;">right of students to inspect and review</span></span></p><p para="{spbf:6.00}"><span data-textwidth="508.16" class="sg nowrap f2" style="z-index:10;font-size:178%; left:19.71px;top:149.35px;">their education records, and to provide</span></p><p para="{spbf:6.00}"><span data-textwidth="551.37" class="sg nowrap f2" style="z-index:11;color:#0070C0;font-size:178%; left:19.71px;top:193.76px;">guidelines for the correction <span style="color:#000000;">of inaccurate </span></span></p><p para="{spbf:6.00}"><span data-textwidth="553.41" class="sg nowrap f2" style="z-index:13;font-size:178%; left:19.71px;top:238.17px;">and misleading data through informal and </span></p><p para="{spbf:6.00}"><span data-textwidth="227.80" class="sg nowrap f2" style="z-index:14;font-size:178%; left:19.71px;top:283.18px;">formal hearings.<span class="f3" style="position:relative;bottom:1px;">”</span></span></p></div></div></div> <div id="s24" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:65px;top:59px;width:624px;height:90px"> <div id="s24_t" class="sg" style="z-index:2;left:0px;top:-6px;width:625px;height:116px" ><div><p para="{al:2}"><span data-textwidth="540.45" class="sg nowrap f1" style="z-index:2;color:#002060;font-weight:bold; font-size:189%; left:46.48px;top:14.62px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Family Educational Rights And Privacy </span></span><span data-textwidth="365.70" class="sg nowrap f1" style="z-index:3;color:#002060;font-weight:bold; font-size:189%; left:129.89px;top:55.43px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Act of 1974 -</span><span style="color:#0070C0;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)"> Enforcement</span></span></span></p></div></div></div> <div id="s25" class="sg" data-sgid="Rectangle 3" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:35px;top:185px;width:624px;height:150px"> <div id="s25_t" class="sg" style="z-index:2;left:0px;top:-5px;width:625px;height:156px" ><div><p para="{spbf:6.00}"><span data-textwidth="519.57" class="sg nowrap f2" style="z-index:2;font-size:178%; left:35.06px;top:13.65px;">This act is enforced by the <span style="color:#4F81BD;">Family Policy </span></span><span data-textwidth="510.45" class="sg nowrap f2" style="z-index:4;color:#4F81BD;font-size:178%; left:35.06px;top:52.06px;">Compliance Office<span style="color:#000000;">, U.S. Department of </span></span><span data-textwidth="366.30" class="sg nowrap f2" style="z-index:6;font-size:178%; left:35.06px;top:90.47px;">Education, Washington, D.C.</span></p></div></div></div> <div id="s26" class="sg" data-sgid="Slide Number Placeholder 4" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:515px;top:499px;width:168px;height:29px"> <div id="s26_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="6.12" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:155.40px;top:9.01px;">3</span></p></div></div></div> <div id="s27" class="sg" data-sgid="Rectangle 8" data-valign = "top" data-pointer-events = "none" style="z-index:4;left:65px;top:341px;width:366px;height:130px"> <div id="s27_t" class="sg" style="z-index:2;left:-3px;top:-5px;width:370px;height:142px" ><div><p><span data-textwidth="231.40" class="sg nowrap f2" style="z-index:2;left:11.33px;top:7.94px;">Family Policy Compliance Office</span><span data-textwidth="165.27" class="sg nowrap f2" style="z-index:3;left:11.33px;top:25.22px;">LeRoy Rooker, Director</span></p><p><span data-textwidth="217.60" class="sg nowrap f2" style="z-index:4;left:11.33px;top:42.50px;">U.S. Department of Education</span></p><p><span data-textwidth="170.07" class="sg nowrap f2" style="z-index:5;left:11.33px;top:59.79px;">400 Maryland Ave., SW</span></p><p><span data-textwidth="216.40" class="sg nowrap f2" style="z-index:6;left:11.33px;top:77.07px;">Washington, D.C. 20202-5920</span></p><p><span data-textwidth="111.74" class="sg nowrap f2" style="z-index:9;left:11.33px;top:94.36px;">(202) 260-3887</span></p><p><span data-textwidth="103.70" class="sg nowrap f2" style="z-index:12;color:#0000FF;left:11.33px;top:111.64px;"><a class="sga" href="mailto:ferpa@ed.gov"><u>ferpa@ed.gov</u></a></span></p></div></div></div> <div id="s28" class="sg sgTitle" data-sgid="Title 1" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:35px;top:21px;width:648px;height:90px"> <div id="s28_t" class="sg" style="z-index:2;left:0px;top:0px;width:649px;height:97px" ><div><p para="{al:2}"><span data-textwidth="486.20" class="sg nowrap f1" style="z-index:2;color:#002060;font-weight:bold; font-size:222%; left:81.75px;top:25.25px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">When do FERPA rights begin?</span></span></p></div></div></div> <div id="s29" class="sg" data-sgid="Content Placeholder 2" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:47px;top:125px;width:636px;height:276px"> <div id="s29_t" class="sg" style="z-index:2;left:-11px;top:-5px;width:648px;height:282px" ><div><p para="{spbf:12.00}"><span data-textwidth="535.65" class="sg nowrap f2" style="z-index:2;font-size:178%; left:26.89px;top:13.60px;">A FERPA-related college education record</span></p><p para="{spbf:12.00}"><span data-textwidth="466.28" class="sg nowrap f2" style="z-index:5;font-size:178%; left:19.69px;top:64.01px;">begins for a student when he or she</span></p><p para="{spbf:12.00}"><span data-textwidth="575.62" class="sg nowrap f2" style="z-index:6;font-size:178%; left:19.69px;top:114.42px;">becomes 18 or enrolls in a higher education </span></p><p para="{spbf:12.00}"><span data-textwidth="289.25" class="sg nowrap f2" style="z-index:7;font-size:178%; left:19.69px;top:164.83px;">institution at any age. </span></p></div></div></div> <div id="s30" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:515px;top:499px;width:168px;height:29px"> <div id="s30_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="6.12" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:155.40px;top:9.01px;">4</span></p></div></div></div> <div id="s31" class="sg sgTitle" data-sgid="Title 1" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:35px;top:21px;width:648px;height:90px"> <div id="s31_t" class="sg" style="z-index:2;left:0px;top:0px;width:649px;height:97px" ><div><p para="{al:2}"><span data-textwidth="394.99" class="sg nowrap f1" style="z-index:2;color:#002060;font-weight:bold; font-size:222%; left:127.36px;top:25.25px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Basic Rights of Students</span></span></p></div></div></div> <div id="s32" class="sg" data-sgid="Content Placeholder 2" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:47px;top:125px;width:636px;height:276px"> <div id="s32_t" class="sg" style="z-index:2;left:-10px;top:-5px;width:647px;height:282px" ><div><p para="{bl:{ch:118},spbf:12.00}"><span data-textwidth="566.02" class="sg nowrap f4" style="z-index:2;font-size:178%; left:18.39px;top:13.28px;"><span class="f2"><span style="letter-spacing:7.57px"> </span>Be notified of their FERPA rights at least </span></span><span data-textwidth="123.86" class="sg nowrap f2" style="z-index:4;font-size:178%; left:54.40px;top:52.01px;">annually. </span></p><p para="{bl:{ch:118},spbf:12.00}"><span data-textwidth="462.44" class="sg nowrap f4" style="z-index:5;font-size:178%; left:18.39px;top:102.10px;"><span class="f2"> Inspect and review their records.</span></span></p><p para="{bl:{ch:118},spbf:12.00}"><span data-textwidth="399.67" class="sg nowrap f4" style="z-index:7;font-size:178%; left:18.39px;top:152.51px;"><span class="f2"> Amend an incorrect record. </span></span></p><p para="{bl:{ch:118},spbf:12.00}"><span data-textwidth="561.10" class="sg nowrap f4" style="z-index:9;font-size:178%; left:18.39px;top:202.92px;"><span class="f2"> Consent to disclosure (with exceptions). </span></span></p></div></div></div> <div id="s33" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:515px;top:499px;width:168px;height:29px"> <div id="s33_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="6.12" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:155.40px;top:9.01px;">5</span></p></div></div></div> <div id="s34" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:65px;top:53px;width:528px;height:90px"> <div id="s34_t" class="sg" style="z-index:2;left:0px;top:0px;width:529px;height:91px" ><div><p para="{al:2}"><span data-textwidth="302.33" class="sg nowrap f1" style="z-index:2;color:#002060;font-weight:bold; font-size:189%; left:113.57px;top:29.03px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">The </span><span style="color:#0070C0;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Essence</span></span><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)"> of FERPA</span></span></p></div></div></div> <div id="s35" class="sg" data-sgid="Rectangle 3" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:53px;top:161px;width:618px;height:303px"> <div id="s35_t" class="sg" style="z-index:2;left:0px;top:-4px;width:619px;height:308px" ><div><p para="{spbf:6.00}"><span data-textwidth="494.37" class="sg nowrap f2" style="z-index:2;color:#4F81BD;font-size:156%; left:35.06px;top:11.67px;">School officials <span style="color:#000000;">may not disclose </span>personally </span></p><p para="{spbf:6.00}"><span data-textwidth="499.05" class="sg nowrap f2" style="z-index:5;color:#4F81BD;font-size:156%; left:35.06px;top:51.28px;">identifiable information<span style="color:#000000;"> about students nor </span></span></p><p para="{spbf:6.00}"><span data-textwidth="484.28" class="sg nowrap f2" style="z-index:7;font-size:156%; left:35.06px;top:90.88px;">permit inspection of their records without </span></p><p para="{spbf:6.00}"><span data-textwidth="554.86" class="sg nowrap f2" style="z-index:8;color:#0070C0;font-size:156%; left:35.06px;top:130.49px;">written permission <span style="color:#000000;">unless such action is covered </span></span></p><p para="{spbf:6.00}"><span data-textwidth="489.69" class="sg nowrap f2" style="z-index:10;font-size:156%; left:35.06px;top:170.10px;">by certain <span style="color:#0070C0;">exceptions </span>permitted by the Act.</span></p></div></div></div> <div id="s36" class="sg" data-sgid="Slide Number Placeholder 4" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:515px;top:499px;width:168px;height:29px"> <div id="s36_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="6.12" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:155.40px;top:9.01px;">6</span></p></div></div></div> <div id="s37" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:41px;top:53px;width:636px;height:66px"> <div id="s37_t" class="sg" style="z-index:2;left:0px;top:0px;width:637px;height:78px" ><div><p para="{al:2}"><span data-textwidth="467.84" class="sg nowrap f1" style="z-index:2;color:#002060;font-weight:bold; font-size:189%; left:88.73px;top:17.96px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">What is an </span><span class="f3" style="position:relative;bottom:1px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">“</span></span><span style="color:#0070C0;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Education Record </span></span><span class="f3" style="color:#0070C0;position:relative;bottom:1px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">“</span></span><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">? </span></span></p></div></div></div> <div id="s38" class="sg" data-sgid="Rectangle 3" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:59px;top:155px;width:624px;height:300px"> <div id="s38_t" class="sg" style="z-index:2;left:-9px;top:-11px;width:634px;height:315px" ><div><p para="{spbf:0.20}"><span data-textwidth="146.54" class="sg nowrap f2" style="z-index:2;font-size:156%; left:17.32px;top:11.77px;">If a record is:</span></p><p para="{in:2,bl:{ch:8226},spbf:0.20}"><span data-textwidth="365.58" class="sg nowrap f5" style="z-index:3;font-size:156%; left:53.33px;top:45.94px;">•<span class="f2"><span style="letter-spacing:6.48px"> </span>maintained by your institution</span></span></p><p para="{in:2,bl:{ch:8226},spbf:0.20}"><span data-textwidth="524.12" class="sg nowrap f5" style="z-index:5;font-size:156%; left:53.33px;top:79.55px;">•<span class="f2"><span style="letter-spacing:6.48px"> </span>personally identifiable to a student (directly </span></span><span data-textwidth="528.69" class="sg nowrap f2" style="z-index:7;font-size:156%; left:75.89px;top:105.87px;">related to a student and from which a student </span><span data-textwidth="198.15" class="sg nowrap f2" style="z-index:8;font-size:156%; left:75.89px;top:132.76px;">can be identified)</span></p><p para="{in:2,bl:{ch:8226},spbf:0.20}"><span data-textwidth="555.57" class="sg nowrap f5" style="z-index:9;font-size:156%; left:53.33px;top:166.93px;">•<span class="f2"><span style="letter-spacing:6.48px"> </span>not one of the excluded categories of records…</span></span></p><p para="{spbf:0.20}"></p><p para="{spbf:0.20}"><span data-textwidth="564.81" class="sg nowrap f2" style="z-index:11;font-size:156%; left:17.32px;top:233.58px;">Then, it is an education record and it is subject to </span></p><p para="{spbf:0.20}"><span data-textwidth="79.45" class="sg nowrap f2" style="z-index:12;font-size:156%; left:17.32px;top:267.19px;">FERPA!</span></p></div></div></div> <div id="s39" class="sg" data-sgid="Slide Number Placeholder 4" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:515px;top:499px;width:168px;height:29px"> <div id="s39_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="6.12" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:155.40px;top:9.01px;">7</span></p></div></div></div> <div id="s40" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:65px;top:23px;width:600px;height:66px"> <div id="s40_t" class="sg" style="z-index:2;left:0px;top:0px;width:601px;height:78px" ><div><p para="{al:2}"><span data-textwidth="398.11" class="sg nowrap f3" style="z-index:2;color:#002060;font-weight:bold; font-size:189%; left:101.69px;top:17.06px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">“</span><span class="f1" style="color:#0070C0;position:relative;bottom:-1px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Education Record</span></span><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">”</span><span class="f1" style="position:relative;bottom:-1px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)"> Defined</span></span></span></p></div></div></div> <div id="s41" class="sg" data-sgid="Rectangle 3" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:23px;top:95px;width:666px;height:396px"> <div id="s41_t" class="sg" style="z-index:2;left:-8px;top:-8px;width:686px;height:405px" ><div><p para="{bl:{ch:118},spbf:0.20}"><span data-textwidth="653.14" class="sg nowrap f4" style="z-index:2;font-size:156%; left:16.10px;top:12.17px;"><span class="f2"><span style="letter-spacing:4.68px"> </span>Any record, with certain exceptions, </span><span class="f2" style="color:#0070C0;">maintained by an </span></span><span data-textwidth="552.33" class="sg nowrap f2" style="z-index:5;color:#0070C0;font-size:156%; left:52.10px;top:41.86px;">institution <span style="color:#000000;">that is directly related to a student or </span></span><span data-textwidth="525.81" class="sg nowrap f2" style="z-index:7;font-size:156%; left:52.10px;top:72.70px;">students. This record can contain a student<span class="f3">’</span>s </span><span data-textwidth="557.01" class="sg nowrap f2" style="z-index:10;font-size:156%; left:52.10px;top:102.35px;">name(s) or information from which an individual </span><span data-textwidth="566.85" class="sg nowrap f2" style="z-index:11;font-size:156%; left:52.10px;top:132.60px;">student can be personally (individually) identified.</span></p><p para="{bl:{ch:8226},spbf:0.20}"></p><p para="{bl:{ch:118},spbf:0.20}"><span data-textwidth="546.57" class="sg nowrap f4" style="z-index:12;font-size:156%; left:16.10px;top:199.17px;"><span class="f2"><span style="letter-spacing:4.68px"> </span>These records include: files, documents, and </span></span><span data-textwidth="580.90" class="sg nowrap f2" style="z-index:14;font-size:156%; left:52.10px;top:228.86px;">materials in whatever medium (handwriting, print, </span><span data-textwidth="532.17" class="sg nowrap f2" style="z-index:15;font-size:156%; left:52.10px;top:259.11px;">tapes, disks, film, microfilm, microfiche) which </span><span data-textwidth="599.74" class="sg nowrap f2" style="z-index:16;font-size:156%; left:52.10px;top:289.35px;">contain information directly related to students and </span><span data-textwidth="597.58" class="sg nowrap f2" style="z-index:17;font-size:156%; left:52.10px;top:319.60px;">from which students can be <span style="color:#0070C0;">personally (individually) </span></span><span data-textwidth="115.46" class="sg nowrap f2" style="z-index:19;color:#0070C0;font-size:156%; left:52.10px;top:349.85px;">identified<span style="color:#000000;">.</span></span></p></div></div></div> <div id="s42" class="sg" data-sgid="Slide Number Placeholder 4" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:515px;top:499px;width:168px;height:29px"> <div id="s42_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="6.12" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:155.40px;top:9.01px;">8</span></p></div></div></div> <div id="s43" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:59px;top:11px;width:593px;height:90px"> <div id="s43_t" class="sg" style="z-index:2;left:0px;top:0px;width:594px;height:91px" ><div><p para="{al:2}"><span data-textwidth="486.68" class="sg nowrap f3" style="z-index:2;color:#002060;font-weight:bold; font-size:189%; left:53.81px;top:28.83px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">“</span><span class="f1" style="color:#0070C0;position:relative;bottom:-1px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Personally Identifiable</span></span><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">”</span><span class="f1" style="position:relative;bottom:-1px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)"> - Defined</span></span></span></p></div></div></div> <div id="s44" class="sg" data-sgid="Rectangle 3" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:47px;top:95px;width:654px;height:420px"> <div id="s44_t" class="sg" style="z-index:2;left:-9px;top:-11px;width:664px;height:431px" ><div><p para="{spbf:0.20}"><span data-textwidth="576.33" class="sg nowrap f1" style="z-index:2;color:#4F81BD;font-weight:bold; font-size:156%; left:17.54px;top:11.72px;">Personally Identifiable<span class="f2" style="font-weight:normal; color:#000000;"> means data or information </span></span></p><p para="{spbf:0.20}"><span data-textwidth="174.99" class="sg nowrap f2" style="z-index:4;font-size:156%; left:17.54px;top:45.33px;">which includes:</span></p><p para="{bl:{nbr:1,val:1,st:3},spbf:0.20}"><span data-textwidth="618.58" class="sg nowrap f2" style="z-index:5;font-size:156%; left:17.54px;top:85.54px;">1.<span style="letter-spacing:14.29px"> </span>The name of the student, the student<span class="f3">’</span>s parent, or </span><span data-textwidth="259.12" class="sg nowrap f2" style="z-index:9;font-size:156%; left:59.55px;top:118.54px;">other family members;</span></p><p para="{bl:{nbr:2,val:1,st:3},spbf:0.20}"><span data-textwidth="501.80" class="sg nowrap f2" style="z-index:10;font-size:156%; left:17.54px;top:159.47px;">2.<span style="letter-spacing:14.29px"> </span>The student<span class="f3">’</span>s campus or home address;</span></p><p para="{bl:{nbr:3,val:1,st:3},spbf:0.20}"><span data-textwidth="563.14" class="sg nowrap f2" style="z-index:14;font-size:156%; left:17.54px;top:199.20px;">3.<span style="letter-spacing:14.29px"> </span>A personal identifier (such as a social security </span><span data-textwidth="327.05" class="sg nowrap f2" style="z-index:16;font-size:156%; left:59.55px;top:232.81px;">number or student number);</span><span data-textwidth="561.46" class="sg nowrap f2" style="z-index:17;font-size:156%; left:17.54px;top:266.42px;">4.<span style="letter-spacing:14.29px"> </span>Personal characteristics or other information </span></p><p para="{bl:{nbr:4,val:4,st:3}}"></p><p><span data-textwidth="545.37" class="sg nowrap f2" style="z-index:19;font-size:156%; left:59.55px;top:300.62px;">which would make the student<span class="f3">’</span>s identity easily </span><span data-textwidth="113.18" class="sg nowrap f2" style="z-index:22;font-size:156%; left:59.55px;top:333.63px;">traceable.</span></p></div></div></div> <div id="s45" class="sg" data-sgid="Slide Number Placeholder 4" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:515px;top:499px;width:168px;height:29px"> <div id="s45_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="6.12" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:155.40px;top:9.01px;">9</span></p></div></div></div> <div id="s46" class="sg" data-sgid="Rectangle 3" data-valign = "top" data-pointer-events = "none" style="z-index:1;left:41px;top:119px;width:654px;height:336px"> <div id="s46_t" class="sg" style="z-index:2;left:-11px;top:-12px;width:666px;height:349px" ><div><p para="{in:2,spbf:0.20}"><span data-textwidth="623.50" class="sg nowrap f2" style="z-index:2;font-size:178%; left:19.70px;top:13.59px;">Under FERPA, when you encounter requests for </span><span data-textwidth="493.16" class="sg nowrap f2" style="z-index:3;font-size:178%; left:19.70px;top:44.31px;">and/or execute releases of personally </span><span data-textwidth="555.57" class="sg nowrap f2" style="z-index:4;font-size:178%; left:19.70px;top:75.04px;">identifiable records information, you must </span><span data-textwidth="93.02" class="sg nowrap f2" style="z-index:5;font-size:178%; left:19.70px;top:105.77px;">record:</span></p><p para="{in:2,bl:{ch:8226},spbf:0.20}"><span data-textwidth="540.68" class="sg nowrap f5" style="z-index:6;font-size:178%; left:19.70px;top:143.62px;">•<span class="f2"><span style="letter-spacing:17.52px"> </span>the date the information was released;</span></span></p><p para="{in:2,bl:{ch:8226},spbf:0.20}"><span data-textwidth="548.61" class="sg nowrap f5" style="z-index:8;font-size:178%; left:19.70px;top:182.02px;">•<span class="f2"><span style="letter-spacing:17.52px"> </span>to whom the information was released;</span></span></p><p para="{in:2,bl:{ch:8226},spbf:0.20}"><span data-textwidth="467.83" class="sg nowrap f5" style="z-index:10;font-size:178%; left:19.70px;top:220.43px;">•<span class="f2"><span style="letter-spacing:17.52px"> </span>what records were released; and </span></span></p><p para="{in:2,bl:{ch:8226},spbf:0.20}"><span data-textwidth="400.02" class="sg nowrap f5" style="z-index:12;font-size:178%; left:19.70px;top:258.84px;">•<span class="f2"><span style="letter-spacing:17.52px"> </span>the purpose of the request. </span></span></p></div></div></div> <div id="s47" class="sg" data-sgid="Slide Number Placeholder 4" data-valign = "middle" data-pointer-events = "none" style="z-index:2;left:515px;top:499px;width:168px;height:29px"> <div id="s47_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">10</span></p></div></div></div> <div id="s48" class="sg" data-sgid="Rectangle 5" data-valign = "top" data-pointer-events = "none" style="z-index:3;left:53px;top:35px;width:618px;height:42px"> <div id="s48_t" class="sg" style="z-index:2;left:-7px;top:-5px;width:635px;height:63px" ><div><p para="{al:2}"><span data-textwidth="596.62" class="sg nowrap f6" style="z-index:2;color:#002060;font-weight:bold; font-size:156%; left:18.52px;top:13.32px;"><span style="text-shadow:1.48px 1.48px 2.80px rgba(0,0,0,0.40)">Requests for Personally Identifiable Records</span></span></p></div></div></div> <div id="s49" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:41px;top:23px;width:630px;height:66px"> <div id="s49_t" class="sg" style="z-index:2;left:0px;top:0px;width:631px;height:75px" ><div><p para="{al:2}"><span data-textwidth="524.12" class="sg nowrap f1" style="z-index:2;color:#002060;font-weight:bold; font-size:178%; left:53.69px;top:18.19px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">An </span><span style="color:#0070C0;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Education Record </span></span><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">is <u>NOT</u> Defined as:</span></span></p></div></div></div> <div id="s50" class="sg" data-sgid="Rectangle 3" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:59px;top:107px;width:606px;height:378px"> <div id="s50_t" class="sg" style="z-index:2;left:-8px;top:-4px;width:621px;height:383px" ><div><p para="{bl:{ch:118},spbf:6.00}"><span data-textwidth="282.41" class="sg nowrap f4" style="z-index:2;font-size:156%; left:16.11px;top:12.19px;"><span class="f2"><span style="letter-spacing:4.69px"> </span>Sole Possession notes</span></span></p><p para="{bl:{ch:118},spbf:6.00}"><span data-textwidth="376.15" class="sg nowrap f4" style="z-index:4;font-size:156%; left:16.11px;top:51.79px;"><span class="f2"><span style="letter-spacing:4.69px"> </span>Law enforcement unit records</span></span></p><p para="{bl:{ch:118},spbf:6.00}"><span data-textwidth="588.70" class="sg nowrap f4" style="z-index:6;font-size:156%; left:16.11px;top:91.40px;"><span class="f2"><span style="letter-spacing:4.69px"> </span>Records maintained exclusively for individuals in </span></span><span data-textwidth="313.97" class="sg nowrap f2" style="z-index:8;font-size:156%; left:52.12px;top:124.45px;">their capacity as employees</span></p><p para="{bl:{ch:118},spbf:6.00}"><span data-textwidth="552.34" class="sg nowrap f4" style="z-index:9;font-size:156%; left:16.11px;top:164.62px;"><span class="f2"><span style="letter-spacing:4.69px"> </span>Records of individuals who are employed as a</span></span></p><p para="{spbf:6.00}"><span data-textwidth="371.34" class="sg nowrap f2" style="z-index:11;font-size:156%; left:52.12px;top:203.67px;">result of their status as students.</span></p><p para="{bl:{ch:118},spbf:6.00}"><span data-textwidth="397.63" class="sg nowrap f4" style="z-index:12;font-size:156%; left:16.11px;top:243.84px;"><span class="f2"><span style="letter-spacing:4.69px"> </span>Doctor-patient privilege records</span></span></p><p para="{bl:{ch:118},spbf:6.00}"><span data-textwidth="213.16" class="sg nowrap f4" style="z-index:16;font-size:156%; left:16.11px;top:283.45px;"><span class="f2"><span style="letter-spacing:4.69px"> </span>Alumni Records</span></span></p></div></div></div> <div id="s51" class="sg" data-sgid="Slide Number Placeholder 4" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:515px;top:499px;width:168px;height:29px"> <div id="s51_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">11</span></p></div></div></div> <div id="s52" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:53px;top:23px;width:577px;height:66px"> <div id="s52_t" class="sg" style="z-index:2;left:0px;top:0px;width:578px;height:76px" ><div><p para="{al:2}"><span data-textwidth="452.84" class="sg nowrap f3" style="z-index:2;color:#002060;font-weight:bold; font-size:178%; left:63.03px;top:17.79px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">“</span><span class="f1" style="color:#0070C0;position:relative;bottom:-1px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Sole Possession</span></span><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">”</span><span class="f1" style="position:relative;bottom:-1px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)"> Notes - Defined</span></span></span></p></div></div></div> <div id="s53" class="sg" data-sgid="Rectangle 3" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:17px;top:209px;width:654px;height:282px"> <div id="s53_t" class="sg" style="z-index:2;left:0px;top:0px;width:664px;height:283px" ><div><p para="{spbf:0.20}"></p><p para="{in:2,bl:{ch:8226},spbf:0.20}"><span data-textwidth="455.83" class="sg nowrap f5" style="z-index:2;font-size:133%; left:44.06px;top:35.40px;">•<span class="f2"><span style="letter-spacing:8.76px"> </span>This term has always been narrowly defined.</span></span></p><p para="{in:2,bl:{ch:8226},spbf:0.20}"><span data-textwidth="584.13" class="sg nowrap f5" style="z-index:4;font-size:133%; left:44.06px;top:67.09px;">•<span class="f2"><span style="letter-spacing:8.76px"> </span>Notes taken in conjunction with any other person are not </span></span><span data-textwidth="575.62" class="sg nowrap f2" style="z-index:6;font-size:133%; left:66.62px;top:94.18px;">sole possession notes (counselor<span class="f3" style="position:relative;bottom:1px;">’</span>s notes, interview notes).</span></p><p para="{in:2,bl:{ch:8226},spbf:0.20}"><span data-textwidth="588.21" class="sg nowrap f5" style="z-index:9;font-size:133%; left:44.06px;top:124.70px;">•<span class="f2"><span style="letter-spacing:8.76px"> </span>Sharing these notes with another person, or placing them </span></span><span data-textwidth="583.42" class="sg nowrap f2" style="z-index:11;font-size:133%; left:66.62px;top:151.31px;">in an area where they can be viewed by others makes them </span><span data-textwidth="414.80" class="sg nowrap f3" style="z-index:12;font-size:133%; left:66.62px;top:176.88px;">“<span class="f2" style="position:relative;bottom:-1px;">education records</span>”<span class="f2" style="position:relative;bottom:-1px;"> and subject to FERPA.</span></span></p><p para="{in:2,bl:{ch:8226},spbf:0.20}"><span data-textwidth="579.93" class="sg nowrap f5" style="z-index:16;font-size:133%; left:44.06px;top:208.72px;">•<span class="f2"><span style="letter-spacing:8.76px"> </span>Best advice: If you don</span><span class="f3">’</span><span class="f2">t want it reviewed, don</span><span class="f3">’</span><span class="f2">t write it </span></span><span data-textwidth="60.85" class="sg nowrap f2" style="z-index:22;font-size:133%; left:66.62px;top:234.85px;">down.</span></p></div></div></div> <div id="s54" class="sg" data-sgid="Slide Number Placeholder 4" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:515px;top:499px;width:168px;height:29px"> <div id="s54_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">12</span></p></div></div></div> <div id="s55" class="sg" data-sgid="TextBox 7" data-valign = "top" style="z-index:4;left:35px;top:83px;width:648px;height:143px"> <div id="s55_t" class="sg" style="z-index:2;left:-9px;top:-4px;width:658px;height:160px" ><div><p><span data-textwidth="600.10" class="sg nowrap f2" style="z-index:2;font-size:156%; left:17.30px;top:11.60px;">Sole Possession notes are made by one person as an </span><span data-textwidth="606.82" class="sg nowrap f2" style="z-index:3;font-size:156%; left:17.30px;top:45.21px;">individual observation or recollection, are kept in the </span><span data-textwidth="593.14" class="sg nowrap f2" style="z-index:4;font-size:156%; left:17.30px;top:78.81px;">possession of the maker, and are only shared with a </span><span data-textwidth="246.76" class="sg nowrap f2" style="z-index:5;font-size:156%; left:17.30px;top:112.42px;">temporary substitute.</span></p></div></div></div> <div id="s56" class="sg sgTitle" data-sgid="Title 1" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:35px;top:23px;width:648px;height:90px"> <div id="s56_t" class="sg" style="z-index:2;left:0px;top:-15px;width:649px;height:137px" ><div><p para="{al:2}"><span data-textwidth="455.24" class="sg nowrap f1" style="z-index:2;color:#002060;font-weight:bold; font-size:222%; left:101.79px;top:16.48px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Inspection and Review of a </span></span><span data-textwidth="473.60" class="sg nowrap f1" style="z-index:3;color:#002060;font-weight:bold; font-size:222%; left:87.99px;top:65.22px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Student</span><span class="f3"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">’</span></span><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">s Education Record</span></span></p></div></div></div> <div id="s57" class="sg" data-sgid="Content Placeholder 2" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:47px;top:125px;width:636px;height:354px"> <div id="s57_t" class="sg" style="z-index:2;left:-11px;top:-5px;width:648px;height:360px" ><div><p para="{spbf:6.00}"><span data-textwidth="566.37" class="sg nowrap f2" style="z-index:2;font-size:178%; left:19.69px;top:13.60px;">Students have the right to see everything in</span></p><p para="{spbf:6.00}"><span data-textwidth="423.92" class="sg nowrap f2" style="z-index:3;font-size:178%; left:26.89px;top:58.61px;">their <span class="f3" style="position:relative;bottom:1px;">“</span>education record<span class="f3" style="position:relative;bottom:1px;">”</span> except:</span></p><p para="{bl:{ch:118},spbf:0.20}"><span data-textwidth="473.11" class="sg nowrap f4" style="z-index:8;font-size:178%; left:19.69px;top:103.78px;"><span class="f2">Information about other students,</span></span></p><p para="{bl:{ch:118},spbf:0.20}"><span data-textwidth="402.42" class="sg nowrap f4" style="z-index:10;font-size:178%; left:19.69px;top:149.87px;"><span class="f2">Financial records of parents, </span></span></p><p para="{bl:{ch:118},spbf:0.20}"><span data-textwidth="573.81" class="sg nowrap f4" style="z-index:12;font-size:178%; left:19.69px;top:195.96px;"><span class="f2">Confidential letters of recommendation if </span></span><span data-textwidth="520.89" class="sg nowrap f2" style="z-index:14;font-size:178%; left:46.69px;top:234.69px;">they waived their right of access (which </span><span data-textwidth="273.53" class="sg nowrap f2" style="z-index:15;font-size:178%; left:46.69px;top:273.10px;">cannot be required). </span></p></div></div></div> <div id="s58" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:515px;top:499px;width:168px;height:29px"> <div id="s58_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">13</span></p></div></div></div> <div id="s59" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:515px;top:499px;width:168px;height:29px"> <div id="s59_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">14</span></p></div></div></div> <div id="s60" class="sg" data-sgid="TextBox 5" data-valign = "top" style="z-index:2;left:41px;top:77px;width:606px;height:49px"> <div id="s60_t" class="sg" style="z-index:2;left:0px;top:-6px;width:606px;height:75px" ><div><p para="{al:2}"><span data-textwidth="458.95" class="sg nowrap f1" style="z-index:2;color:#002060;font-weight:bold; font-size:189%; left:77.80px;top:14.63px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Quiz Question 1 – True or False? </span></span></p></div></div></div> <div id="s61" class="sg" data-sgid="TextBox 7" data-valign = "top" style="z-index:3;left:65px;top:173px;width:606px;height:85px"> <div id="s61_t" class="sg" style="z-index:2;left:-11px;top:-8px;width:618px;height:108px" ><div><p><span data-textwidth="524.61" class="sg nowrap f3" style="z-index:2;font-style:italic; font-size:178%; left:19.72px;top:15.76px;">“<span class="f7" style="color:#0070C0;position:relative;bottom:-1px;"> Education Records</span>”<span class="f7" style="position:relative;bottom:-1px;"><span style="letter-spacing:-5.76px"> </span>include only those </span></span><span data-textwidth="491.60" class="sg nowrap f7" style="z-index:6;font-style:italic; font-size:178%; left:19.72px;top:54.57px;">records contained in a permanent file.</span></p></div></div></div> <div id="s62" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:515px;top:499px;width:168px;height:29px"> <div id="s62_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">15</span></p></div></div></div> <div id="s63" class="sg" data-sgid="TextBox 5" data-valign = "top" style="z-index:2;left:53px;top:53px;width:594px;height:49px"> <div id="s63_t" class="sg" style="z-index:2;left:0px;top:-6px;width:594px;height:75px" ><div><p para="{al:2}"><span data-textwidth="458.95" class="sg nowrap f1" style="z-index:2;color:#002060;font-weight:bold; font-size:189%; left:71.81px;top:14.61px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Quiz Question 1 – True or False? </span></span></p></div></div></div> <div id="s64" class="sg" data-sgid="TextBox 7" data-valign = "top" style="z-index:3;left:47px;top:125px;width:618px;height:264px"> <div id="s64_t" class="sg" style="z-index:2;left:-11px;top:-8px;width:630px;height:273px" ><div><p><span data-textwidth="524.61" class="sg nowrap f3" style="z-index:2;font-style:italic; font-size:178%; left:19.69px;top:15.72px;">“<span class="f7" style="color:#0070C0;position:relative;bottom:-1px;"> Education Records</span>”<span class="f7" style="position:relative;bottom:-1px;"><span style="letter-spacing:-5.75px"> </span>include only those </span></span><span data-textwidth="583.17" class="sg nowrap f7" style="z-index:6;font-style:italic; font-size:178%; left:19.69px;top:54.53px;">records contained in a permanent file<span class="f8" style="font-weight:bold; ">.</span><span class="f1" style="font-style:normal; font-weight:bold; "><span style="letter-spacing:7.44px"> </span>FALSE</span></span></p><p para="{al:2}"></p><p><span data-textwidth="576.58" class="sg nowrap f2" style="z-index:9;font-size:156%; left:19.69px;top:130.94px;">With specific exceptions, <span class="f3">“</span>education records,<span class="f3">”</span> are </span><span data-textwidth="593.86" class="sg nowrap f2" style="z-index:14;font-size:156%; left:19.69px;top:163.95px;">those maintained by the institution with any format </span><span data-textwidth="399.55" class="sg nowrap f2" style="z-index:15;font-size:156%; left:19.69px;top:197.56px;">that are identifiable to the student.</span></p></div></div></div> <div id="s65" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:41px;top:29px;width:594px;height:66px"> <div id="s65_t" class="sg" style="z-index:2;left:0px;top:0px;width:595px;height:78px" ><div><p para="{al:2}"><span data-textwidth="354.42" class="sg nowrap f3" style="z-index:2;color:#002060;font-weight:bold; font-size:189%; left:120.54px;top:17.07px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">“</span><span class="f1" style="color:#0070C0;position:relative;bottom:-1px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">School Official</span></span><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">”</span><span class="f1" style="position:relative;bottom:-1px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)"> Defined</span></span></span></p></div></div></div> <div id="s66" class="sg" data-sgid="Rectangle 3" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:23px;top:95px;width:672px;height:444px"> <div id="s66_t" class="sg" style="z-index:2;left:-11px;top:-5px;width:686px;height:450px" ><div><p para="{spbf:0.20}"><span data-textwidth="577.65" class="sg nowrap f2" style="z-index:2;font-size:178%; left:19.70px;top:13.57px;">A <span style="color:#0070C0;">school official </span>can be any of the following: </span></p><p para="{in:2,bl:{nbr:1,val:1,st:3},spbf:0.20}"><span data-textwidth="625.18" class="sg nowrap f2" style="z-index:7;font-size:167%; left:19.70px;top:58.18px;">1.<span style="letter-spacing:6.24px"> </span>College Employee - (administrative, supervisory, </span><span data-textwidth="609.82" class="sg nowrap f2" style="z-index:12;font-size:167%; left:55.70px;top:94.19px;">academic, research, or support staff including law </span><span data-textwidth="498.32" class="sg nowrap f2" style="z-index:15;font-size:167%; left:55.70px;top:130.20px;">enforcement and health staff personnel),</span></p><p para="{in:2,bl:{nbr:2,val:1,st:3},spbf:0.20}"><span data-textwidth="431.71" class="sg nowrap f2" style="z-index:17;font-size:167%; left:19.70px;top:173.41px;">2.<span style="letter-spacing:6.24px"> </span>Elected to the Board of Trustees,</span></p><p para="{in:2,bl:{nbr:3,val:1,st:3},spbf:0.20}"><span data-textwidth="620.98" class="sg nowrap f2" style="z-index:20;font-size:167%; left:19.70px;top:216.62px;">3.<span style="letter-spacing:6.24px"> </span>Company employed by or under contract to the </span><span data-textwidth="612.95" class="sg nowrap f2" style="z-index:23;font-size:167%; left:55.70px;top:252.63px;">college (attorney, auditor, or collection agency, or </span><span data-textwidth="553.18" class="sg nowrap f2" style="z-index:28;font-size:167%; left:55.70px;top:288.63px;">student serving on an official committee) , or </span><span data-textwidth="601.19" class="sg nowrap f2" style="z-index:31;font-size:167%; left:55.70px;top:324.64px;">assisting another school official in performing his </span><span data-textwidth="149.66" class="sg nowrap f2" style="z-index:34;font-size:167%; left:55.70px;top:360.65px;">or her tasks.</span></p></div></div></div> <div id="s67" class="sg" data-sgid="Slide Number Placeholder 4" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:515px;top:499px;width:168px;height:29px"> <div id="s67_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">16</span></p></div></div></div> <div id="s68" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:53px;top:53px;width:624px;height:66px"> <div id="s68_t" class="sg" style="z-index:2;left:0px;top:0px;width:625px;height:78px" ><div><p para="{al:2}"><span data-textwidth="418.51" class="sg nowrap f1" style="z-index:2;font-weight:bold; font-size:189%; left:103.48px;top:17.02px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Requirements for </span><span style="color:#0070C0;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Compliance</span></span></span></p></div></div></div> <div id="s69" class="sg" data-sgid="Rectangle 3" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:47px;top:143px;width:606px;height:348px"> <div id="s69_t" class="sg" style="z-index:2;left:-7px;top:-3px;width:625px;height:352px" ><div><p><span data-textwidth="595.65" class="sg nowrap f2" style="z-index:2;font-size:133%; left:15.02px;top:10.33px;">Provide <span style="color:#0070C0;">annual notification </span>to students of their right to know </span><span data-textwidth="51.61" class="sg nowrap f2" style="z-index:5;font-size:133%; left:15.02px;top:39.14px;">that: </span></p><p></p><p para="{in:2,bl:{ch:8226},spbf:0.20}"><span data-textwidth="505.16" class="sg nowrap f5" style="z-index:6;font-size:133%; left:51.03px;top:73.03px;">•<span class="f2"><span style="letter-spacing:18.60px"> </span>school officials within the institution may obtain </span></span><span data-textwidth="435.31" class="sg nowrap f2" style="z-index:8;font-size:133%; left:83.43px;top:102.51px;">information from education records <u>without</u> </span><span data-textwidth="309.41" class="sg nowrap f2" style="z-index:10;font-size:133%; left:83.43px;top:131.32px;"><u>obtaining prior written consent</u>,</span></p><p para="{in:2,bl:{ch:8226},spbf:0.20}"><span data-textwidth="532.17" class="sg nowrap f5" style="z-index:12;font-size:133%; left:51.03px;top:165.21px;">•<span class="f2"><span style="letter-spacing:18.60px"> </span>the criteria for determining </span><span class="f2" style="color:#0070C0;">who will be considered </span></span><span data-textwidth="190.36" class="sg nowrap f2" style="z-index:15;color:#0070C0;font-size:133%; left:83.43px;top:194.69px;">school officials <span style="color:#000000;">and </span></span></p><p para="{in:2,bl:{ch:8226},spbf:0.20}"><span data-textwidth="497.60" class="sg nowrap f5" style="z-index:17;font-size:133%; left:51.03px;top:228.58px;">•<span class="f2"><span style="letter-spacing:18.60px"> </span>what </span><span class="f2" style="color:#0070C0;">legitimate educational interest </span><span class="f2">will entitle </span></span><span data-textwidth="445.51" class="sg nowrap f2" style="z-index:21;font-size:133%; left:83.43px;top:258.07px;">school officials to have access to in education </span><span data-textwidth="78.61" class="sg nowrap f2" style="z-index:22;font-size:133%; left:83.43px;top:286.87px;">records.</span></p></div></div></div> <div id="s70" class="sg" data-sgid="Slide Number Placeholder 4" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:515px;top:499px;width:168px;height:29px"> <div id="s70_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">17</span></p></div></div></div> <div id="s71" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:47px;top:53px;width:606px;height:66px"> <div id="s71_t" class="sg" style="z-index:2;left:0px;top:0px;width:607px;height:78px" ><div><p para="{al:2}"><span data-textwidth="472.03" class="sg nowrap f3" style="z-index:2;color:#002060;font-weight:bold; font-size:189%; left:67.72px;top:17.09px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">“</span><span class="f1" style="color:#0070C0;position:relative;bottom:-1px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Legitimate Educational </span></span><span class="f1" style="position:relative;bottom:-1px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Interest</span></span><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">”</span></span></p></div></div></div> <div id="s72" class="sg" data-sgid="Rectangle 3" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:65px;top:137px;width:630px;height:360px"> <div id="s72_t" class="sg" style="z-index:2;left:-7px;top:-3px;width:642px;height:364px" ><div><p para="{spbf:0.20}"><span data-textwidth="547.41" class="sg nowrap f2" style="z-index:2;font-size:133%; left:15.05px;top:10.32px;">The demonstrated need to know by those officials of an </span></p><p para="{spbf:0.20}"><span data-textwidth="557.02" class="sg nowrap f2" style="z-index:3;font-size:133%; left:15.05px;top:45.37px;">institution who act in the student<span class="f3" style="position:relative;bottom:1px;">’</span>s educational interest, </span></p><p para="{spbf:0.20}"><span data-textwidth="561.09" class="sg nowrap f2" style="z-index:6;font-size:133%; left:15.05px;top:79.46px;">including faculty, administrators, clerical and professional </span></p><p para="{spbf:0.20}"><span data-textwidth="579.94" class="sg nowrap f2" style="z-index:7;font-size:133%; left:15.05px;top:114.02px;">employees, and other persons who manage student record </span></p><p para="{spbf:0.20}"><span data-textwidth="121.10" class="sg nowrap f2" style="z-index:8;font-size:133%; left:15.05px;top:148.59px;">information.</span></p><p para="{bl:{ch:8226},spbf:0.20}"></p><p para="{spbf:0.20}"><span data-textwidth="433.28" class="sg nowrap f2" style="z-index:9;font-size:133%; left:15.05px;top:218.21px;">Although FERPA does not define <span class="f3" style="position:relative;bottom:1px;">“</span>legitimate </span><span data-textwidth="119.54" class="sg nowrap f2" style="z-index:12;font-size:133%; left:87.06px;top:246.53px;">educational </span></p><p para="{spbf:0.20}"><span data-textwidth="613.07" class="sg nowrap f2" style="z-index:13;font-size:133%; left:15.05px;top:281.58px;">interest<span class="f3" style="position:relative;bottom:1px;">”</span>, it states that institutions must specify the criteria for </span></p><p para="{spbf:0.20}"><span data-textwidth="144.14" class="sg nowrap f2" style="z-index:16;font-size:133%; left:15.05px;top:315.67px;">determining it.</span></p></div></div></div> <div id="s73" class="sg" data-sgid="Slide Number Placeholder 4" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:515px;top:499px;width:168px;height:29px"> <div id="s73_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">18</span></p></div></div></div> <div id="s74" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:41px;top:35px;width:612px;height:132px"> <div id="s74_t" class="sg" style="z-index:2;left:-13px;top:-8px;width:626px;height:159px" ><div><p><span data-textwidth="509.60" class="sg nowrap f3" style="z-index:2;font-weight:bold; font-size:189%; left:21.52px;top:17.19px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">“</span><span class="f1" style="color:#0070C0;position:relative;bottom:-1px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Legitimate Educational Interest</span></span><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">”</span><span class="f1" style="position:relative;bottom:-1px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)"> is </span></span></span><span data-textwidth="561.93" class="sg nowrap f1" style="z-index:6;font-weight:bold; font-size:189%; left:21.52px;top:58.16px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">specific to each college, but is generally </span></span><span data-textwidth="155.19" class="sg nowrap f1" style="z-index:7;font-weight:bold; font-size:189%; left:21.52px;top:98.97px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">defined as:</span></span></p></div></div></div> <div id="s75" class="sg" data-sgid="Rectangle 3" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:29px;top:185px;width:606px;height:294px"> <div id="s75_t" class="sg" style="z-index:2;left:0px;top:-4px;width:606px;height:299px" ><div><p para="{spbf:0.20}"><span data-textwidth="509.72" class="sg nowrap f2" style="z-index:2;font-size:156%; left:34.70px;top:11.79px;">A <span style="color:#0070C0;">school official </span>has a <span style="color:#0070C0;">legitimate educational </span></span><span data-textwidth="462.92" class="sg nowrap f2" style="z-index:6;color:#0070C0;font-size:156%; left:34.70px;top:45.04px;">interest<span style="color:#000000;"> if the official needs to review an </span></span><span data-textwidth="504.32" class="sg nowrap f2" style="z-index:8;font-size:156%; left:34.70px;top:78.65px;">education record in order to fulfill his or her </span><span data-textwidth="301.01" class="sg nowrap f2" style="z-index:9;font-size:156%; left:34.70px;top:112.25px;">professional responsibility.</span></p></div></div></div> <div id="s76" class="sg" data-sgid="Slide Number Placeholder 4" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:515px;top:499px;width:168px;height:29px"> <div id="s76_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">19</span></p></div></div></div> <div id="s77" class="sg sgTitle" data-sgid="Title 1" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:35px;top:29px;width:654px;height:102px"> <div id="s77_t" class="sg" style="z-index:2;left:0px;top:-18px;width:655px;height:121px" ><div><p para="{al:2}"><span data-textwidth="468.08" class="sg nowrap f1" style="z-index:2;font-weight:bold; font-size:189%; left:97.59px;top:15.18px;"><span style="text-shadow:1.48px 1.48px 2.80px rgba(0,0,0,0.40)">Legitimate Educational Interest / </span></span><span data-textwidth="223.00" class="sg nowrap f1" style="z-index:3;font-weight:bold; font-size:189%; left:220.13px;top:55.99px;"><span style="text-shadow:1.48px 1.48px 2.80px rgba(0,0,0,0.40)">School Officials </span></span></p></div></div></div> <div id="s78" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:2;left:515px;top:499px;width:168px;height:29px"> <div id="s78_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">20</span></p></div></div></div> <div id="s79" class="sg" data-sgid="TextBox 5" data-valign = "top" style="z-index:3;left:53px;top:131px;width:624px;height:371px"> <div id="s79_t" class="sg" style="z-index:2;left:-9px;top:-6px;width:634px;height:378px" ><div><p><span data-textwidth="508.40" class="sg nowrap f2" style="z-index:2;font-size:156%; left:17.30px;top:14.28px;">Schools must define <span class="f3">“</span>legitimate educational </span></p><p><span data-textwidth="108.02" class="sg nowrap f2" style="z-index:5;font-size:156%; left:17.30px;top:47.89px;">interest.<span class="f3">”</span></span></p><p><span data-textwidth="559.89" class="sg nowrap f2" style="z-index:7;font-size:156%; left:17.30px;top:114.50px;">School personnel acting within their professional </span></p><p><span data-textwidth="467.12" class="sg nowrap f2" style="z-index:8;font-size:156%; left:17.30px;top:148.11px;">responsibilities generally have legitimate </span></p><p><span data-textwidth="244.60" class="sg nowrap f2" style="z-index:9;font-size:156%; left:17.30px;top:181.72px;">educational interests.</span></p><p></p><p><span data-textwidth="498.44" class="sg nowrap f2" style="z-index:10;font-size:156%; left:17.30px;top:248.93px;">School officials may review records without </span></p><p><span data-textwidth="96.74" class="sg nowrap f2" style="z-index:11;font-size:156%; left:17.30px;top:282.54px;">consent.</span></p></div></div></div> <div id="s80" class="sg sgTitle" data-sgid="Title 1" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:35px;top:21px;width:648px;height:90px"> <div id="s80_t" class="sg" style="z-index:2;left:-9px;top:0px;width:669px;height:97px" ><div><p para="{al:2}"><span data-textwidth="617.14" class="sg nowrap f1" style="z-index:2;font-weight:bold; font-size:222%; left:25.09px;top:25.25px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">When is Prior Consent Not Required?</span></span></p></div></div></div> <div id="s81" class="sg" data-sgid="Content Placeholder 2" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:29px;top:107px;width:672px;height:390px"> <div id="s81_t" class="sg" style="z-index:2;left:-9px;top:-4px;width:682px;height:395px" ><div><p><span data-textwidth="604.54" class="sg nowrap f2" style="z-index:2;font-size:156%; left:17.31px;top:11.62px;">The institution may release records without consent, </span><span data-textwidth="323.21" class="sg nowrap f2" style="z-index:3;font-size:156%; left:17.31px;top:45.23px;">but is not required to do so. </span></p><p></p><p><span data-textwidth="608.38" class="sg nowrap f2" style="z-index:4;font-size:133%; left:17.31px;top:107.77px;">Some examples of the exceptions for having a release include: </span></p><p></p><p para="{bl:{ch:8226}}"><span data-textwidth="602.61" class="sg nowrap f5" style="z-index:5;font-size:133%; left:17.31px;top:136.37px;">•<span class="f3"><span style="letter-spacing:11.28px"> </span>“</span><span class="f2">School officials</span><span class="f3">”</span><span class="f2"> with a </span><span class="f3">“</span><span class="f2">legitimate educational interest</span><span class="f3">”</span><span class="f2">/ </span></span><span data-textwidth="593.02" class="sg nowrap f3" style="z-index:14;font-size:133%; left:44.31px;top:165.02px;">“<span class="f2" style="position:relative;bottom:-1px;">need to know</span>”<span class="f2" style="position:relative;bottom:-1px;">. Employees and legal agents have access to </span></span><span data-textwidth="502.88" class="sg nowrap f2" style="z-index:18;font-size:133%; left:44.31px;top:194.19px;">education records in order to perform their official, </span><span data-textwidth="279.04" class="sg nowrap f2" style="z-index:19;font-size:133%; left:44.31px;top:222.99px;">educationally-related duties;</span></p><p para="{bl:{ch:8226}}"><span data-textwidth="614.74" class="sg nowrap f5" style="z-index:22;font-size:133%; left:17.31px;top:251.12px;">•<span class="f2"><span style="letter-spacing:13.20px"> </span>Disclosure to parents of dependent students (IRS definition);</span></span></p><p para="{bl:{ch:8226}}"><span data-textwidth="648.70" class="sg nowrap f5" style="z-index:24;font-size:133%; left:17.31px;top:279.92px;">•<span class="f2"><span style="letter-spacing:13.20px"> </span>To comply with a judicial order or lawfully issued subpoena; and</span></span></p><p para="{bl:{ch:8226}}"><span data-textwidth="436.27" class="sg nowrap f5" style="z-index:26;font-size:133%; left:17.31px;top:308.73px;">•<span class="f2"><span style="letter-spacing:13.20px"> </span>Disclosure for a health/safety emergency .</span></span></p></div></div></div> <div id="s82" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:515px;top:499px;width:168px;height:29px"> <div id="s82_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">21</span></p></div></div></div> <div id="s83" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:515px;top:499px;width:168px;height:29px"> <div id="s83_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">22</span></p></div></div></div> <div id="s84" class="sg" data-sgid="Rectangle 5" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:47px;top:89px;width:619px;height:46px"> <div id="s84_t" class="sg" style="z-index:2;left:0px;top:-6px;width:619px;height:71px" ><div><p para="{al:2}"><span data-textwidth="432.43" class="sg nowrap f1" style="z-index:2;color:#002060;font-weight:bold; font-size:178%; left:97.36px;top:14.05px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Quiz Question 2 – True or False? </span></span></p></div></div></div> <div id="s85" class="sg" data-sgid="TextBox 6" data-valign = "top" style="z-index:3;left:47px;top:185px;width:624px;height:163px"> <div id="s85_t" class="sg" style="z-index:2;left:-11px;top:-5px;width:650px;height:183px" ><div><p><span data-textwidth="607.30" class="sg nowrap f7" style="z-index:2;color:#002060;font-style:italic; font-size:178%; left:18.85px;top:13.65px;">An advisor does not have to allow a student to </span><span data-textwidth="580.66" class="sg nowrap f7" style="z-index:3;color:#002060;font-style:italic; font-size:178%; left:19.69px;top:52.06px;">inspect and review her personal notes about </span><span data-textwidth="611.98" class="sg nowrap f7" style="z-index:4;color:#002060;font-style:italic; font-size:178%; left:19.69px;top:90.47px;">the student that are held in a file in the desk of </span><span data-textwidth="267.05" class="sg nowrap f7" style="z-index:5;color:#002060;font-style:italic; font-size:178%; left:19.69px;top:129.48px;">the advisor<span class="f3" style="position:relative;bottom:1px;">’</span>s office. </span></p></div></div></div> <div id="s86" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:515px;top:499px;width:168px;height:29px"> <div id="s86_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">23</span></p></div></div></div> <div id="s87" class="sg" data-sgid="Rectangle 5" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:53px;top:53px;width:571px;height:46px"> <div id="s87_t" class="sg" style="z-index:2;left:0px;top:-6px;width:571px;height:71px" ><div><p para="{al:2}"><span data-textwidth="432.43" class="sg nowrap f1" style="z-index:2;color:#002060;font-weight:bold; font-size:178%; left:73.37px;top:14.01px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Quiz Question 2 – True or False? </span></span></p></div></div></div> <div id="s88" class="sg" data-sgid="TextBox 6" data-valign = "top" style="z-index:3;left:53px;top:125px;width:624px;height:356px"> <div id="s88_t" class="sg" style="z-index:2;left:-11px;top:-5px;width:652px;height:362px" ><div><p><span data-textwidth="607.30" class="sg nowrap f7" style="z-index:2;color:#002060;font-style:italic; font-size:178%; left:18.87px;top:13.60px;">An advisor does not have to allow a student to </span><span data-textwidth="580.66" class="sg nowrap f7" style="z-index:3;color:#002060;font-style:italic; font-size:178%; left:19.71px;top:52.01px;">inspect and review her personal notes about </span><span data-textwidth="611.98" class="sg nowrap f7" style="z-index:4;color:#002060;font-style:italic; font-size:178%; left:19.71px;top:90.42px;">the student that are held in a file in the desk of </span><span data-textwidth="346.74" class="sg nowrap f7" style="z-index:5;color:#002060;font-style:italic; font-size:178%; left:19.71px;top:129.42px;">the advisor<span class="f3" style="position:relative;bottom:1px;">’</span>s office.<span class="f1" style="font-style:normal; font-weight:bold; color:#000000;"><span style="letter-spacing:21.12px"> </span>True</span></span></p><p></p><p><span data-textwidth="613.42" class="sg nowrap f3" style="z-index:9;font-size:178%; left:19.71px;top:205.24px;">“<span class="f2" style="position:relative;bottom:-1px;">Sole Possession</span>”<span class="f2" style="position:relative;bottom:-1px;"> records are the exception to </span></span><span data-textwidth="579.58" class="sg nowrap f2" style="z-index:13;font-size:178%; left:19.71px;top:244.05px;">the definition of education records and are, </span><span data-textwidth="524.25" class="sg nowrap f2" style="z-index:14;font-size:178%; left:19.71px;top:282.46px;">therefore, not accessible by the student.</span></p></div></div></div> <div id="s89" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:29px;top:53px;width:654px;height:90px"> <div id="s89_t" class="sg" style="z-index:2;left:0px;top:0px;width:655px;height:91px" ><div><p para="{al:2}"><span data-textwidth="537.09" class="sg nowrap f1" style="z-index:2;color:#0070C0;font-weight:bold; font-size:189%; left:59.19px;top:29.03px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Technological Issues </span><span style="color:#000000;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Relative to FERPA</span></span></span></p></div></div></div> <div id="s90" class="sg" data-sgid="Rectangle 3" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:71px;top:137px;width:486px;height:327px"> <div id="s90_t" class="sg" style="z-index:2;left:-7px;top:-4px;width:499px;height:331px" ><div><p para="{bl:{ch:8226},spbf:0.20}"><span data-textwidth="110.90" class="sg nowrap f5" style="z-index:2;font-size:144%; left:15.15px;top:11.49px;">•<span class="f2"><span style="letter-spacing:21.01px"> </span>Faculty</span></span><span data-textwidth="66.01" class="sg nowrap f2" style="z-index:4;font-size:144%; left:231.19px;top:11.05px;">e-mail</span><span data-textwidth="91.34" class="sg nowrap f2" style="z-index:7;font-size:144%; left:392.86px;top:11.05px;">students</span></p><p para="{bl:{ch:8226},spbf:0.20}"><span data-textwidth="189.04" class="sg nowrap f5" style="z-index:8;font-size:144%; left:15.15px;top:48.94px;">•<span class="f2"><span style="letter-spacing:21.01px"> </span>Posting grades</span></span></p><p para="{bl:{ch:8226},spbf:0.20}"><span data-textwidth="218.20" class="sg nowrap f5" style="z-index:10;font-size:144%; left:15.15px;top:86.39px;">•<span class="f2"><span style="letter-spacing:21.01px"> </span>Distance learning</span></span></p><p para="{bl:{ch:8226},spbf:0.20}"><span data-textwidth="165.27" class="sg nowrap f5" style="z-index:12;font-size:144%; left:15.15px;top:123.84px;">•<span class="f2"><span style="letter-spacing:21.01px"> </span>E-signatures</span></span></p><p para="{bl:{ch:8226},spbf:0.20}"><span data-textwidth="96.02" class="sg nowrap f5" style="z-index:16;font-size:144%; left:15.15px;top:161.77px;">•<span class="f2"><span style="letter-spacing:21.01px"> </span>PIN</span><span class="f3">’</span><span class="f2">s</span></span></p><p para="{bl:{ch:8226},spbf:0.20}"><span data-textwidth="306.53" class="sg nowrap f5" style="z-index:20;font-size:144%; left:15.15px;top:198.73px;">•<span class="f2"><span style="letter-spacing:21.01px"> </span>E-mail transcript requests</span></span></p><p para="{bl:{ch:8226},spbf:0.20}"><span data-textwidth="210.40" class="sg nowrap f5" style="z-index:24;font-size:144%; left:15.15px;top:236.18px;">•<span class="f2"><span style="letter-spacing:21.01px"> </span>Tracking/logging</span></span></p><p para="{bl:{ch:8226},spbf:0.20}"><span data-textwidth="371.23" class="sg nowrap f5" style="z-index:26;font-size:144%; left:15.15px;top:273.63px;">•<span class="f2"><span style="letter-spacing:21.01px"> </span>Annual notification via the web </span></span></p></div></div></div> <div id="s91" class="sg" data-sgid="Line 5" data-pointer-events = "none" style="z-index:3;left:203px;top:155px;width:78px;height:13px"> <img id="s91_i" src="592B708C.png" class="sg" style="z-index:1;left:0px;top:0px;width:78.91px;height:12.07px"></div> <div id="s92" class="sg" data-sgid="Line 6" data-pointer-events = "none" style="z-index:4;left:371px;top:155px;width:78px;height:13px"> <img id="s92_i" src="B8417A95.png" class="sg" style="z-index:1;left:0px;top:0px;width:78.91px;height:12.07px"></div> <div id="s93" class="sg" data-sgid="Slide Number Placeholder 6" data-valign = "middle" data-pointer-events = "none" style="z-index:5;left:515px;top:499px;width:168px;height:29px"> <div id="s93_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">24</span></p></div></div></div> <div id="s94" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:515px;top:499px;width:168px;height:29px"> <div id="s94_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">25</span></p></div></div></div> <div id="s95" class="sg" data-sgid="TextBox 6" data-valign = "top" style="z-index:2;left:47px;top:29px;width:588px;height:49px"> <div id="s95_t" class="sg" style="z-index:2;left:-13px;top:-6px;width:602px;height:75px" ><div><p><span data-textwidth="545.61" class="sg nowrap f1" style="z-index:2;color:#002060;font-weight:bold; font-size:189%; left:21.51px;top:14.59px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Recent FERPA </span><span style="color:#0070C0;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Questions</span></span><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)"> in Our System</span></span></p></div></div></div> <div id="s96" class="sg" data-sgid="TextBox 7" data-valign = "top" style="z-index:3;left:23px;top:83px;width:666px;height:444px"> <div id="s96_t" class="sg" style="z-index:2;left:-7px;top:-3px;width:681px;height:447px" ><div><p para="{bl:{nbr:17,val:17,st:1}}"><span data-textwidth="632.62" class="sg nowrap f5" style="z-index:2;font-size:133%; left:15.03px;top:10.56px;">Q.<span style="letter-spacing:4.08px"> </span>Once the student submits an online application, can the </span></p><p><span data-textwidth="547.29" class="sg nowrap f5" style="z-index:4;font-size:133%; left:51.03px;top:39.61px;">school immediately display the student<span class="f3">’</span>s randomly </span><span data-textwidth="152.19" class="sg nowrap f5" style="z-index:7;font-size:133%; left:51.03px;top:68.17px;">generated ID?</span></p><p></p><p para="{bl:{nbr:1,val:1,st:1}}"><span data-textwidth="602.02" class="sg nowrap f5" style="z-index:8;font-size:133%; left:15.03px;top:125.79px;">A.<span style="letter-spacing:6.60px"> </span>On-line applicants are not yet considered students in </span></p><p><span data-textwidth="125.42" class="sg nowrap f5" style="z-index:12;font-size:133%; left:60.03px;top:154.59px;">attendance.</span></p><p></p><p para="{bl:{nbr:17,val:17,st:1}}"><span data-textwidth="618.94" class="sg nowrap f5" style="z-index:13;font-size:133%; left:15.03px;top:212.20px;">Q.<span style="letter-spacing:4.08px"> </span>Can the school inform the student that his / her default </span></p><p><span data-textwidth="548.49" class="sg nowrap f5" style="z-index:15;font-size:133%; left:51.03px;top:241.01px;">password will be his / her date of birth formatted as </span><span data-textwidth="596.62" class="sg nowrap f5" style="z-index:16;font-size:133%; left:51.03px;top:269.82px;">MM/DD/YYYY? (The default can be changed once one </span><span data-textwidth="228.28" class="sg nowrap f5" style="z-index:17;font-size:133%; left:51.03px;top:298.62px;">logs into an account.)</span></p><p></p><p><span data-textwidth="651.46" class="sg nowrap f5" style="z-index:18;font-size:133%; left:15.03px;top:356.48px;">A. <span class="f3"> “</span>Student<span class="f3">”</span> is defined as any individual who is or has been </span><span data-textwidth="560.73" class="sg nowrap f5" style="z-index:23;font-size:133%; left:51.03px;top:384.32px;">in attendance at an educational agency or institution.</span></p></div></div></div> <div id="s97" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:515px;top:499px;width:168px;height:29px"> <div id="s97_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">26</span></p></div></div></div> <div id="s98" class="sg" data-sgid="TextBox 6" data-valign = "top" style="z-index:2;left:47px;top:29px;width:588px;height:49px"> <div id="s98_t" class="sg" style="z-index:2;left:-13px;top:-6px;width:602px;height:75px" ><div><p><span data-textwidth="545.61" class="sg nowrap f1" style="z-index:2;color:#002060;font-weight:bold; font-size:189%; left:21.51px;top:14.59px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Recent FERPA </span><span style="color:#0070C0;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Questions</span></span><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)"> in Our System</span></span></p></div></div></div> <div id="s99" class="sg" data-sgid="TextBox 7" data-valign = "top" style="z-index:3;left:23px;top:83px;width:696px;height:356px"> <div id="s99_t" class="sg" style="z-index:2;left:-7px;top:0px;width:703px;height:356px" ><div><p></p><p><span data-textwidth="627.10" class="sg nowrap f5" style="z-index:2;font-size:133%; left:15.03px;top:35.89px;">Q. For institutions that assign email accounts, can defaults </span></p><p><span data-textwidth="591.45" class="sg nowrap f5" style="z-index:3;font-size:133%; left:47.43px;top:64.69px;">be <span style="color:#0000FF;">jstudent1234@school.edu</span><span style="letter-spacing:7.19px"> </span>(the first initial of the first </span></p><p><span data-textwidth="623.14" class="sg nowrap f5" style="z-index:6;font-size:133%; left:47.43px;top:93.50px;">name, the last name and last four digits of the student ID?)</span></p><p></p><p><span data-textwidth="536.48" class="sg nowrap f5" style="z-index:7;font-size:133%; left:15.03px;top:151.11px;">A. Until the student is enrolled or in attendance as </span></p><p><span data-textwidth="503.36" class="sg nowrap f5" style="z-index:9;font-size:133%; left:47.43px;top:179.92px;">defined by the school, the school can display a </span></p><p><span data-textwidth="484.64" class="sg nowrap f5" style="z-index:10;font-size:133%; left:47.43px;top:208.72px;">number for the student to use while applying </span></p><p><span data-textwidth="516.45" class="sg nowrap f5" style="z-index:11;font-size:133%; left:47.43px;top:237.53px;">on line. Once someone becomes a student, the </span></p><p><span data-textwidth="488.72" class="sg nowrap f5" style="z-index:12;font-size:133%; left:47.43px;top:266.34px;">number is afforded the protections of FERPA. </span></p></div></div></div> <div id="s100" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:515px;top:499px;width:168px;height:29px"> <div id="s100_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">27</span></p></div></div></div> <div id="s101" class="sg" data-sgid="TextBox 9" data-valign = "top" style="z-index:2;left:41px;top:137px;width:630px;height:335px"> <div id="s101_t" class="sg" style="z-index:2;left:-6px;top:-3px;width:636px;height:338px" ><div><p para="{in:2,bl:{ch:118}}"><span data-textwidth="568.65" class="sg nowrap f4" style="z-index:2;font-size:133%; left:13.95px;top:9.52px;"><span class="f2"><span style="letter-spacing:9.24px"> </span>To ensure that schools disclose education records only </span></span><span data-textwidth="512.37" class="sg nowrap f2" style="z-index:5;font-size:133%; left:49.95px;top:39.13px;">to authorized individuals, schools must authenticate </span></p><p para="{in:2}"><span data-textwidth="535.53" class="sg nowrap f2" style="z-index:7;font-size:133%; left:49.95px;top:67.93px;">identity using information known or possessed only by </span></p><p para="{in:2}"><span data-textwidth="194.19" class="sg nowrap f2" style="z-index:8;font-size:133%; left:49.95px;top:96.74px;">the authorized user.</span></p><p para="{in:2}"></p><p para="{bl:{ch:118}}"></p><p para="{bl:{ch:118}}"><span data-textwidth="513.69" class="sg nowrap f4" style="z-index:9;font-size:133%; left:13.95px;top:167.96px;"><span class="f2"><span style="letter-spacing:27.25px"> </span>In person, college staff can review photo IDs to </span></span><span data-textwidth="129.74" class="sg nowrap f2" style="z-index:11;font-size:133%; left:67.96px;top:197.56px;">authenticate.</span></p><p></p><p></p><p para="{bl:{ch:118}}"><span data-textwidth="472.04" class="sg nowrap f4" style="z-index:12;font-size:133%; left:13.95px;top:254.38px;"><span class="f2"><span style="letter-spacing:27.25px"> </span>Schools can distribute PINs via U.S. Mail or </span></span><span data-textwidth="170.79" class="sg nowrap f2" style="z-index:14;font-size:133%; left:67.96px;top:283.98px;">use other factors.</span></p></div></div></div> <div id="s102" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:29px;top:29px;width:648px;height:90px"> <div id="s102_t" class="sg" style="z-index:2;left:0px;top:0px;width:649px;height:91px" ><div><p para="{al:2}"><span data-textwidth="537.09" class="sg nowrap f1" style="z-index:2;color:#0070C0;font-weight:bold; font-size:189%; left:56.19px;top:29.00px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Technological Issues </span><span style="color:#000000;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Relative to FERPA</span></span></span></p></div></div></div> <div id="s103" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:515px;top:499px;width:168px;height:29px"> <div id="s103_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">28</span></p></div></div></div> <div id="s104" class="sg" data-sgid="TextBox 9" data-valign = "top" style="z-index:2;left:35px;top:149px;width:648px;height:291px"> <div id="s104_t" class="sg" style="z-index:2;left:-6px;top:-3px;width:654px;height:294px" ><div><p para="{bl:{ch:118}}"><span data-textwidth="615.46" class="sg nowrap f4" style="z-index:2;font-size:133%; left:13.93px;top:9.53px;"><span class="f2"><span style="letter-spacing:9.24px"> </span>Other factors of authentication include biometric scanners, </span></span><span data-textwidth="215.92" class="sg nowrap f2" style="z-index:4;font-size:133%; left:49.93px;top:39.14px;">smartcards, or tokens.</span></p><p></p><p para="{bl:{ch:118}}"></p><p para="{bl:{ch:118}}"><span data-textwidth="595.41" class="sg nowrap f4" style="z-index:5;font-size:133%; left:13.93px;top:95.95px;"><span class="f2"><span style="letter-spacing:9.24px"> </span>Randomly generated passwords are permitted if they are </span></span><span data-textwidth="294.05" class="sg nowrap f2" style="z-index:7;font-size:133%; left:49.93px;top:125.56px;">securely provided to students.</span></p><p></p><p para="{bl:{ch:118}}"></p><p para="{bl:{ch:118}}"><span data-textwidth="614.74" class="sg nowrap f4" style="z-index:8;font-size:133%; left:13.93px;top:182.37px;"><span class="f2"><span style="letter-spacing:9.24px"> </span>If U.S. mail is not used, PINs can be sent via secure email to </span></span><span data-textwidth="586.06" class="sg nowrap f2" style="z-index:10;font-size:133%; left:49.93px;top:211.98px;">students. PINs distributed on line or via email must be done </span></p><p><span data-textwidth="450.44" class="sg nowrap f2" style="z-index:11;font-size:133%; left:49.93px;top:240.79px;">through a secure method such as encryption. </span></p></div></div></div> <div id="s105" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:41px;top:29px;width:582px;height:90px"> <div id="s105_t" class="sg" style="z-index:2;left:0px;top:0px;width:584px;height:91px" ><div><p para="{al:2}"><span data-textwidth="537.09" class="sg nowrap f1" style="z-index:2;color:#0070C0;font-weight:bold; font-size:189%; left:23.20px;top:29.00px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Technological Issues </span><span style="color:#000000;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Relative to FERPA</span></span></span></p></div></div></div> <div id="s106" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:515px;top:499px;width:168px;height:29px"> <div id="s106_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">29</span></p></div></div></div> <div id="s107" class="sg" data-sgid="Rectangle 4" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:41px;top:89px;width:636px;height:422px"> <div id="s107_t" class="sg" style="z-index:2;left:-11px;top:-3px;width:648px;height:426px" ><div><p para="{bl:{ch:118}}"><span data-textwidth="602.38" class="sg nowrap f4" style="z-index:2;font-size:133%; left:19.70px;top:9.48px;"><span class="f2"><span style="letter-spacing:9.24px"> </span>On-line PIN changes are permitted if changes occur based </span></span><span data-textwidth="553.17" class="sg nowrap f2" style="z-index:6;font-size:133%; left:55.70px;top:39.09px;">on authentication methods known only to the students. </span></p><p><span data-textwidth="526.05" class="sg nowrap f2" style="z-index:7;font-size:133%; left:55.70px;top:67.89px;">(Example- along with a secret question known only to </span></p><p><span data-textwidth="550.53" class="sg nowrap f2" style="z-index:10;font-size:133%; left:55.70px;top:96.70px;">student.) Secret questions are set up when accounts are </span></p><p><span data-textwidth="116.66" class="sg nowrap f2" style="z-index:11;font-size:133%; left:55.70px;top:125.51px;">established.</span></p><p></p><p para="{bl:{ch:118}}"></p><p para="{bl:{ch:118}}"><span data-textwidth="560.97" class="sg nowrap f4" style="z-index:12;font-size:133%; left:19.70px;top:182.32px;"><span class="f2"><span style="letter-spacing:9.24px"> </span>Unencrypted email, by itself, is not considered secure </span></span><span data-textwidth="205.23" class="sg nowrap f2" style="z-index:14;font-size:133%; left:55.70px;top:211.93px;">for FERPA purposes. </span></p><p></p><p><span data-textwidth="217.96" class="sg nowrap f1" style="z-index:15;color:#0070C0;font-weight:bold; font-size:178%; left:19.70px;top:263.22px;">Sample rulings: </span></p><p></p><p><span data-textwidth="593.38" class="sg nowrap f2" style="z-index:16;color:#0000FF;font-size:111%; left:19.70px;top:321.35px;"><a target="_blank" class="sga" href="http://www.ed.gov/policy/gen/guid/fpco/ferpa/library/ryanuillinois.html"><u>http://www.ed.gov/policy/gen/guid/fpco/ferpa/library/ryanuillinois.html</u></a></span></p><p></p><p><span data-textwidth="540.93" class="sg nowrap f2" style="z-index:17;color:#0000FF;font-size:111%; left:19.70px;top:369.36px;"><a target="_blank" class="sga" href="http://www.ed.gov/policy/gen/guid/fpco/ferpa/library/uwisc.html"><u>http://www.ed.gov/policy/gen/guid/fpco/ferpa/library/uwisc.html</u></a></span></p></div></div></div> <div id="s108" class="sg sgTitle" data-sgid="Rectangle 2" data-valign = "middle" data-pointer-events = "none" style="z-index:3;left:59px;top:0px;width:576px;height:90px"> <div id="s108_t" class="sg" style="z-index:2;left:-1px;top:0px;width:582px;height:91px" ><div><p para="{al:2}"><span data-textwidth="537.09" class="sg nowrap f1" style="z-index:2;color:#0070C0;font-weight:bold; font-size:189%; left:21.65px;top:28.98px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Technological Issues </span><span style="color:#000000;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Relative to FERPA</span></span></span></p></div></div></div> <div id="s109" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:515px;top:499px;width:168px;height:29px"> <div id="s109_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">30</span></p></div></div></div> <div id="s110" class="sg" data-sgid="Rectangle 5" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:47px;top:41px;width:600px;height:49px"> <div id="s110_t" class="sg" style="z-index:2;left:0px;top:-7px;width:600px;height:76px" ><div><p para="{al:2}"><span data-textwidth="537.21" class="sg nowrap f1" style="z-index:2;font-weight:bold; font-size:189%; left:31.83px;top:15.30px;"><span style="text-shadow:1.48px 1.48px 2.80px rgba(0,0,0,0.40)">Technological Issues Relative to FERPA</span></span></p></div></div></div> <div id="s111" class="sg" data-sgid="TextBox 6" data-valign = "top" style="z-index:3;left:47px;top:113px;width:630px;height:381px"> <div id="s111_t" class="sg" style="z-index:2;left:-8px;top:-4px;width:653px;height:395px" ><div><p para="{bl:{ch:118}}"><span data-textwidth="620.27" class="sg nowrap f4" style="z-index:2;font-size:156%; left:16.12px;top:12.19px;"><span class="f2"><span style="letter-spacing:4.69px"> </span>FERPA protections are afforded to those defined </span><span class="f7" style="font-style:italic; ">as </span></span><span data-textwidth="105.49" class="sg nowrap f7" style="z-index:5;font-style:italic; font-size:156%; left:52.13px;top:45.23px;">Students<span class="f2" style="font-style:normal; ">.</span></span></p><p></p><p></p><p para="{bl:{ch:118}}"><span data-textwidth="579.70" class="sg nowrap f4" style="z-index:7;font-size:156%; left:16.12px;top:113.01px;"><span class="f2"><span style="letter-spacing:4.69px"> </span>Staff should authenticate disclosures of records </span></span><span data-textwidth="530.01" class="sg nowrap f2" style="z-index:9;font-size:156%; left:52.13px;top:146.06px;">whether it is done personally or electronically. </span></p><p></p><p para="{bl:{ch:118}}"></p><p para="{bl:{ch:118}}"><span data-textwidth="570.94" class="sg nowrap f4" style="z-index:10;font-size:156%; left:16.12px;top:213.83px;"><span class="f2"><span style="letter-spacing:4.69px"> </span>PINs must be securely distributed to students. </span></span><span data-textwidth="484.15" class="sg nowrap f2" style="z-index:12;font-size:156%; left:52.13px;top:246.88px;">On-line changes may be done using secret </span></p><p><span data-textwidth="130.22" class="sg nowrap f2" style="z-index:15;font-size:156%; left:52.13px;top:280.49px;">questions. </span></p><p></p><p para="{bl:{ch:118}}"></p><p para="{bl:{ch:118}}"><span data-textwidth="532.05" class="sg nowrap f4" style="z-index:16;font-size:156%; left:16.12px;top:348.26px;"><span class="f2"><span style="letter-spacing:4.69px"> </span>Unencrypted email is not FERPA compliant. </span></span></p></div></div></div> <div id="s112" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:515px;top:499px;width:168px;height:29px"> <div id="s112_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">31</span></p></div></div></div> <div id="s113" class="sg" data-sgid="Rectangle 4" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:35px;top:53px;width:630px;height:46px"> <div id="s113_t" class="sg" style="z-index:2;left:0px;top:-6px;width:630px;height:71px" ><div><p para="{al:2}"><span data-textwidth="432.43" class="sg nowrap f1" style="z-index:2;color:#002060;font-weight:bold; font-size:178%; left:102.62px;top:14.01px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Quiz Question 3 – True or False? </span></span></p></div></div></div> <div id="s114" class="sg" data-sgid="TextBox 5" data-valign = "top" style="z-index:3;left:77px;top:167px;width:576px;height:85px"> <div id="s114_t" class="sg" style="z-index:2;left:-12px;top:-5px;width:588px;height:106px" ><div><p><span data-textwidth="464.96" class="sg nowrap f7" style="z-index:2;font-style:italic; font-size:178%; left:19.73px;top:13.64px;">E-mail addresses can be considered </span><span data-textwidth="291.29" class="sg nowrap f7" style="z-index:5;color:#0070C0;font-style:italic; font-size:178%; left:19.73px;top:52.05px;">directory information<span style="color:#000000;">?</span></span></p></div></div></div> <div id="s115" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:515px;top:499px;width:168px;height:29px"> <div id="s115_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">32</span></p></div></div></div> <div id="s116" class="sg" data-sgid="Rectangle 4" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:41px;top:53px;width:630px;height:46px"> <div id="s116_t" class="sg" style="z-index:2;left:0px;top:-6px;width:630px;height:71px" ><div><p para="{al:2}"><span data-textwidth="432.43" class="sg nowrap f1" style="z-index:2;color:#002060;font-weight:bold; font-size:178%; left:102.64px;top:14.01px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Quiz Question 3 – True or False? </span></span></p></div></div></div> <div id="s117" class="sg" data-sgid="TextBox 5" data-valign = "top" style="z-index:3;left:41px;top:119px;width:654px;height:373px"> <div id="s117_t" class="sg" style="z-index:2;left:-11px;top:-5px;width:676px;height:386px" ><div><p><span data-textwidth="588.10" class="sg nowrap f7" style="z-index:2;font-style:italic; font-size:178%; left:19.70px;top:13.60px;">E-mail addresses can be considered <span style="color:#0070C0;">directory </span></span><span data-textwidth="274.72" class="sg nowrap f7" style="z-index:6;color:#0070C0;font-style:italic; font-size:178%; left:19.70px;top:52.01px;">information<span style="color:#000000;">?</span><span class="f1" style="font-style:normal; font-weight:bold; color:#000000;"><span style="letter-spacing:40.57px"> </span>True</span></span></p><p></p><p><span data-textwidth="617.98" class="sg nowrap f2" style="z-index:9;font-size:133%; left:19.70px;top:116.42px;">Without the student<span class="f3" style="position:relative;bottom:1px;">’</span>s written permission you can only release </span><span data-textwidth="637.42" class="sg nowrap f2" style="z-index:12;font-size:133%; left:19.70px;top:145.23px;">what we identify as <span class="f3" style="position:relative;bottom:1px;">“</span>directory information;<span class="f3" style="position:relative;bottom:1px;">”</span> and you can release </span><span data-textwidth="614.26" class="sg nowrap f2" style="z-index:17;font-size:133%; left:19.70px;top:173.55px;">this information at your discretion. Even directory information </span><span data-textwidth="642.10" class="sg nowrap f2" style="z-index:18;font-size:133%; left:19.70px;top:202.84px;">can be released only if the student has a <span class="f3" style="position:relative;bottom:1px;">“</span>Y<span class="f3" style="position:relative;bottom:1px;">”</span> release on his or her </span><span data-textwidth="69.25" class="sg nowrap f2" style="z-index:23;font-size:133%; left:19.70px;top:231.17px;">record.</span></p><p><span data-textwidth="578.02" class="sg nowrap f2" style="z-index:24;font-size:133%; left:19.70px;top:288.78px;">Non-directory information can be released without written </span></p><p><span data-textwidth="601.90" class="sg nowrap f2" style="z-index:27;font-size:133%; left:19.70px;top:317.59px;">permission of the student if the release falls under one of the </span><span data-textwidth="562.77" class="sg nowrap f2" style="z-index:28;font-size:133%; left:19.70px;top:346.39px;">exceptions to written permission in FERPA (34 c.f.r. 99.31).</span></p></div></div></div> <div id="s118" class="sg" data-sgid="Slide Number Placeholder 3" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:515px;top:499px;width:168px;height:29px"> <div id="s118_t" class="sg" style="z-index:2;left:0px;top:0px;width:168px;height:29px" ><div><p para="{al:3}"><span data-textwidth="12.24" class="sg nowrap f2" style="z-index:2;color:#898989;font-size:67%; left:149.28px;top:9.01px;">33</span></p></div></div></div> <div id="s119" class="sg" data-sgid="TextBox 6" data-valign = "top" style="z-index:2;left:35px;top:65px;width:630px;height:49px"> <div id="s119_t" class="sg" style="z-index:2;left:0px;top:-6px;width:630px;height:75px" ><div><p para="{al:2}"><span data-textwidth="413.35" class="sg nowrap f2" style="z-index:2;font-size:189%; left:108.74px;top:14.62px;"><span style="text-shadow:1.48px 1.48px 2.10px rgba(192,192,192,1.00)">Questions and/or Comments?</span></span></p></div></div></div> <div id="s120" class="sg" data-sgid="TextBox 5" data-valign = "top" style="z-index:3;left:77px;top:173px;width:570px;height:279px"> <div id="s120_t" class="sg" style="z-index:2;left:-9px;top:-4px;width:580px;height:284px" ><div><p><span data-textwidth="478.64" class="sg nowrap f5" style="z-index:2;font-size:156%; left:17.33px;top:13.32px;">Please contact the Human Resources </span><span data-textwidth="464.84" class="sg nowrap f5" style="z-index:3;font-size:156%; left:17.33px;top:46.93px;">Department at (256) 352-8295 or the </span></p><p><span data-textwidth="473.96" class="sg nowrap f5" style="z-index:6;font-size:156%; left:17.33px;top:80.77px;">Vice-President for Students<span class="f3">’</span> Office at </span></p><p><span data-textwidth="199.60" class="sg nowrap f5" style="z-index:11;font-size:156%; left:17.33px;top:114.14px;">(256) 352-8233.</span></p></div></div></div> <div id="s121" class="sg" data-sgid="Picture 6" style="z-index:4;left:473px;top:311px;width:135px;height:135px"> <img id="s121_i" src="18C31117.png" class="sg" style="z-index:1;left:0px;top:0px;width:135.77px;height:135.76px"></div> <div id="s122" class="sg sgTitle" data-sgid="Title 1" data-valign = "middle" data-pointer-events = "none" style="z-index:1;left:35px;top:21px;width:648px;height:90px"> <div id="s122_t" class="sg" style="z-index:2;left:0px;top:0px;width:649px;height:98px" ><div><p para="{al:2}"><span data-textwidth="305.09" class="sg nowrap f2" style="z-index:2;font-size:244%; left:172.24px;top:23.73px;">FERPA Certificate</span></p></div></div></div> <div id="s123" class="sg" data-sgid="Content Placeholder 2" data-shape="pict" data-valign = "top" data-pointer-events = "none" style="z-index:2;left:35px;top:125px;width:648px;height:357px"> <div id="s123_t" class="sg" style="z-index:2;left:-10px;top:0px;width:648px;height:357px" ><div class="innerEditable" style="cursor: auto;"><p para="{bl:{ch:8226},spbf:0.20}" id="JKyHMy"><span data-textwidth="462.43" class="sg nowrap f5" style="z-index: 2; font-size: 178%; left: 18px; top: 54px;">•<span class="f2"><span style="letter-spacing:8.52px"> </span></span><a href="http://www.wallacestate.edu/ferpa/Certificate-FERPA.pdf" target="_blank" style="font-size: 18px;">Click to download your certificate</a></span></p></div></div></div>